ISWA Monthly Meeting
October 12, 2008
Call to Order:
Louis Rosbottom called the meeting to order at 12:00 pm.
Roll Call:
Board Members: Louis Rosbottom, Apryl McClurg, J.D. Minch, Tom Dolly, Renee Schoettle, Sharon Rosbottom, Sharon Dowden, Jeff McClurg, Trina Dowden, Joe Downing, Mike Dowden, Corine Kendrick, Chris Lynch, Bill Nicely, John Schattner, Jake Harreld, Cale Hoover, Mark Mundy, Bill Nicely, Mark Stevenson, Danny Struck, Mike Weimer, Jean Whetstone, and Sharon Wise.
Louis began the meeting by welcoming new board members: Sharon Wise - Section 3 Director, and Mark Stevenson – Section 4 Director. Chris Lynch has taken the new position of Folkstyle Director, and Patt Van Horn is the new Tournament Director. Louis also announced that Floyd Frieszell has resigned his position of Folkstyle Referee Director, therefore, the board will be looking at qualified candidates to fill this opening on the board.
Updated Policy and Procedure Manuals were distributed. Louis stressed the importance of everyone understanding their job descriptions and the need to communicate these responsibilities to members of the ISWA. It is every board member’s duty to make wrestling the best it can be in Indiana.
Sharon Rosbottom has designed a brochure that explains the Indiana State Wrestling Association, and encourages others to be become part of the ISWA. A reminder was issued to board members that they are responsible for submitting an Annual Report each year.
Minutes: Apryl McClurg
§ Apryl presented the September (Annual Meeting) minutes.
§ Mark Mundy made a motion to accept the minutes with amendments.
§ Bill Nicely seconded the motion.
§ Motion passed unanimously.
Treasurer's Report: Renee Schoettle
§ Renee presented the Treasurer’s Report.
§ It is a new fiscal year. There are some expenses from last year’s Folkstyle trip on the new financial reports.
§ John Schattner made a motion to accept the report as presented.
§ Joe Downing seconded the motion.
§ Motion passed unanimously.
§ Discussion: Taxes are being prepared. Ask Lana Pendoski about the new 990 form this year to be sure that we compliant as a 501C. Is a conflict of interest statement necessary?
Old Business:
Online Registration
§ Folkstyle, Greco and Middle School State will have online registration this year. We need clear guidelines and a defined process for our members to follow. Jean Whetstone and Joe Downing to bring back an update to the next meeting in November.
§ Kids Folkstyle State held at Ben Davis (March 7-8): Online registration held open until midnight on Wednesday, March 4th. Weigh-ins held on Friday night, March 6th. Pee-Wee and Novice will also have weigh ins on Saturday evening, March 7th.
§ Schoolboy/Girl-Cadet-Junior Folkstyle State held at Huntington (March 14-15): Online registration held open until midnight on Tuesday, March 10th. Offsite weigh-ins will be held on Thursday, March 12th.
§ Greco State (April 26) will hold online registration open until midnight on Wednesday, April 22nd.
§ Discussion: Will there be exceptions made for kids who are not pre-registered online?
National Duals
§ There is money budgeted for dual team camps. Coaches are thinking of using these funds to help kids get to Central Regionals to compete (to earn seeding points). No decision has been made, but in the thought process.
Background Checks
§ All board members should have completed this process by next board meeting.
§ Coaches must complete this process before they can be considered as a coach for a national team.
§ Trina needed names of board members who do not hold a coaches, pairings or officials license.
Time Clocks
§ A “Clock Committee” was chosen to review bids and make a recommendation to the board: Patt VanHorn, Mark Mundy and John Schattner.
New Business:
Gustavo Velez Presentation
§ Introduced 4Life Transfer Factor Products to the board. 4Life is used to prevent and control skin diseases, and Gustavo would like to work with Indiana in this effort.
Policy & Procedure Manuals and Job Descriptions
§ Please read thoroughly and understand your role and responsibilities as a board member.
§ Changes to the Policy & Procedure Manual are made as a group. They are not individual decisions or committee decisions.
Coaches Selection Committee
§ Make arrangements to meet by conference call in an effort to become better organized and work more efficiently.
Directors Reports
§ Vice Chair of Administration – Tom Dolly
o Sports Medicine – Isaac Hook
§ Not Present. Has list of trainers for state and national tournaments.
§ Presently taking inventory of supplies.
o Membership Director – Trina Dowden
§ 4 ISWA clubs have sanctioned using the credit card option.
§ You can still purchase athlete cards on the ISWA website. You cannot purchase coaches cards on the ISWA website.
§ Currently have 13 sanctions, 28 clubs, and 138 athletes. 59 coaches card to USAW.
Director of Services – Sharon Dowden
§ The office has purchased a new copier, so that we now have 3 copiers for state tournaments. The 2 older copiers have also been serviced.
§ Need to know who the Section Pairing Officials are for publication.
§ Needs maximum number of team participants for the team competition.
§ Needs RTC schedule.
§ Needs information on Womens’ Camp.
§ Needs photos for Cadet and Junior Duals Teams.
§ Needs Cultural Exchange information for the trip to Japan in 2009.
§ Passed out the new updated cell phone list for board members.
o Registration Director – Joe Lybarger
§ Not Present. No Report.
o Law & Legislation Director – Lana Pendoski
§ Not Present. No Report.
o Tournament Statistics Director – Carol Schroeder
§ Not Present. No Report.
o Transportation Director – John Schattner
§ Needs dates for upcoming tournaments so that bus arrangements can be made.
§ Suggested a candidate for Folkstyle Referee Director.
§ Asked if the ISWA would follow the new high school folkstyle rule changes (skin checks)? Should we add a modification?
§ Aaron McClellan (Deputy Sheriff) will help with security at state tournament.
§ Louis thanked John for helping with the Officials Clinic at the Annual Meeting in September.
o Equipment Director – Bill Nicely
§ Looking for designs and suggestions for upcoming season.
o Hospitality Director – Linda Robinson
§ Not Present. No Report.
o Section 1 – Mark Galka
§ Not present. No Report.
o Section 2 – Mary Friedt
§ Not Present. No Report.
o Section 3 – Sharon Wise
§ Present. No Report.
o Section 4 – Mark Stevenson
§ Present. No Report.
o Section 5 – Corine Kendrick
§ In the process of contacting the clubs who have not renewed membership.
§ Vice Chair of Programs – J.D. Minch
o Tournament Director – Patt VanHorn
§ Not Present. No Report.
o Mat Officials Developmental Director – Mark Mundy
§ Problems with getting officials through the background checks because the systems were busy.
§ Has spoken with Floyd Frieszell and is willing to help while looking for the new appointment.
o Folkstyle Referees Developmental Director – Floyd Frieszell resigned.
Pairing Officials Director – Jean Whetstone
§ Currently ordering tournaments with Track Wrestling.
o Pairing Officials Developmental Director – Joe Downing
§ Working with Jean on upcoming year.
o Scholarship Director – Sharon Rosbottom
§ Working on brochure.
o State Coaches Director – Danny Struck
§ Mailing out new coaches applications to every high school and coaches in the coaches pool.
§ Would like to have 200 of the new brochures at the Fall Clinic.
§ Holding 2 Bronze Clinics and 3 Copper Clinics this year.
§ Steve Livingston, Joe Willmann, and Danny Struck will be attending a Coaches Clinic at the Olympic Training Center in Colorado Springs, CO.
§ Indiana is looking to hosting a Silver Clinic with Ohio. The clinic would be held in Indiana. Dates are tentative and cost has not been determined. Coaches will have to have a bronze coaches card and a Coach’s membership card to attend. Will probably run Friday-Sunday.
o Regional Training Center Director – Rex Peckinpaugh
§ Not Present. No Report. Hip replacement surgery 3 weeks ago.
o Cultural Exchange Director – Ed Wojdyla
§ Not Present. Working on next year’s visit to Japan.
o Team Leader Director – Jeff McClurg
§ Looking at dates and making contacts.
o Director – Ed Pendoski
§ Not Present. No Report.
§ Schoolboy Duals is set for June 17-21 (same time as Cadet Duals, because Junior Duals want to be done by July 1). Dates are influx. USAW trying to get dates set for same time each year.
o Cadet Director – Jake Harreld
§ Has spoken with other coaches about promoting Central Regionals.
o Junior Director – Cale Hoover
§ Working with Jake on promoting Central Regionals.
o Folkstyle Director – Chris Lynch
§ Looking into national tournaments to promote to wrestlers.
o Greco Director – Mike Weimer
§ Looking into ways to build awareness and development of Greco in Indiana.
Women’s Director – Beth Lybarger
§ Not present. No Report.
o IN College Coach’s Rep – Kyle Fellure
§ Not Present. No Report.
o Immediate Past Chair – Mike Dowden
§ Welcomed new board members and changes. Thank You to all!
Chairman of the Board selection in absence of Louis Rosbottom.
JD Minch nominated Cale Hoover.
Motion unanimously approved.
Motion to Adjourn
§ Tom Dolly made a motion to adjourn.
§ Chris Lynch seconded the motion.
§ Motion passed unanimously.
Meeting Adjourned @ 2:30pm
Next Meeting: November 9th, 2008:
Tournament Meeting @ 10am
Board Meeting @ Noon
Submitted by
Apryl McClurg
ISWA Secretary
Comments, Correction, Questions? Click below to send email to the
ISWA Webmaster
This page last updated
11/13/08
© 2004 Indiana State Wrestling Association